Purchasing

Purchasing is responsible for securing the best quality products and services through the most cost-effective means while ensuring fair and equitable treatment for all vendors.

Purchasing Ethics Policy


Purchasing strive to treat vendors in a fair manner, while avoiding the perception of immoral, illegal or unethical behavior. You may view the policy in its entirety here.

Implementation of House Bill 89-Prohibits Contracting or Investing With Companies Who Boycott Israel
In 2017, the Texas Legislature adopted House Bill 89, which added Chapter 2270 to the Subtitle F, Title 10, Government Code to prohibit government entities from contracting with companies who boycott Israel and from investing in companies that boycott Israel.  Click here to view the new PO terms and conditions and click here to view the letter being mailed out to all current vendors.  

Implementation of Senate Bill 252


In 2017, the Texas Legislature adopted Senate Bill 252 which added Chapter 2252 to Subtitle F, Title 10 Government Code stating “… a governmental may not enter into a contract with a company that does business with Iran, Sudan, or any known terrorist organization.  Click here to view the new PO terms and conditions and click here to view the letter being mailed out to all current vendors.  

Implementation of House Bill 1295-Certificate of Interested Parties Form
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code.  For further information, please refer to the Texas Ethics Commission Website.

Register & Submit Your Bid Electronically
The City of Southlake now offers the ability for vendors to register, review and submit bid(s) electronically via SecureBid.

Surplus Property Disposal 
Finance is responsible for the final disposition of City-owned, surplus property, ranging from rolling stock (automobiles, trucks, tractors, backhoes, etc.) to antiquated equipment, furniture, or fixtures. 
 
Disposal of this surplus property is accomplished by a public or Internet sale to the highest bidder. For more information, please visit Rene Bates Auctioneers, Inc.
  
As per the City of Southlake charter, City of Southlake employees, directly or indirectly, cannot bid on, or purchase any article offered for sale at a City auction.
NIP-Winner-Graphic-wide-2017
The City has earned this award for five consecutive years. The Achievement of Excellence in Procurement (AEP) measures Southlake's purchasing practices against pre-set criteria such as e-procurement, ethics, policy, contracting model, and professional development. This award signifies success in the City’s efforts to remain on the cutting edge of purchasing initiatives and effectively spending tax dollars.