The City of Southlake's Purchasing Department is responsible for securing the best quality products and services through the most cost-effective means while ensuring fair and equitable treatment for all vendors. 

How to Do Business with the City of Southlake

Looking to do Business with the City of Southlake?

The purchasing staff extends bid opportunities, the goal of which is to obtain the "best value" for the City. This may not always mean the lowest price. We consider such things as reputation, product quality, customer service, totality of proposal, compliance with local, state and federal laws, cost, delivery and other criteria as required.  City of Southlake follows State of Texas LGC 252 and the City's Purchasing Policy below:

  • $3,000 or less no quotes required
  • $3,001 to $ 24,999 require three (3) informal written quotes
  • $25,000 to $50,000 require an informal sealed bid, quote or proposal
  • More than $50,000 require a formal sealed bid or proposal per LGC 252

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The City of Southlake is exempt from Federal Excise, State and/or City Sales Tax.  Click here for a copy of our exempt form.

Vendor Self Service 

The City of Southlake's Vendor Self Service (VSS) system allows you, as a vendor, to manage your own account information. Please login if you are already a user, or click on the registration button to begin filling out an electronic application to activate a VSS account or register as a new vendor for the City of Southlake.  If you need help registering please call (817) 748-8940 or click on one of these links for instructions: Existing Vendor or New Vendor

Purchasing Ethics Policy

Purchasing strives to treat vendors in a fair manner, while avoiding the perception of immoral, illegal or unethical behavior. You may view the policy in its entirety here.

Register & Submit Your Bid Electronically 

The City of Southlake utilizes Bonfire for its e-procurement solution. To get on the Purchasing Department vendor list to obtain automatic bid notices, and to submit bids electronically (when applicable), please visit Bonfire

Surplus Property

The City of Southlake contracts with Rene Bates Auctioneers for the disposal of salvage and surplus materials.  Visit their website to obtain information on upcoming auctions.