Host an Event

If you're planning to host an event within the scenic backdrop of Southlake, Texas, on public grounds, you've come to the right place. Every event, whether it's a 5k run, an artistic festival like Art in the Square, or a lively Oktoberfest celebration, requires a Special Event Permit that grants you the green light for a successful public gathering.

To kickstart this process, event organizers must schedule a pre-application meeting to discuss the specifics of their event and gain valuable insights about the process from the City's Special Event Permit Manager. This step ensures a smooth application process and helps tailor your event to the best standards possible.
Eligible applicants for a Special Event Permit include individuals or organizations aiming to host gatherings for charitable causes, cultural celebrations, festivals, or similar events that welcome the public. We're here to support your vision and ensure your event is a grand success, leaving a lasting impact on the community.

Other details to keep in mind:

  • Applications must be submitted at least one hundred and twenty (120) days prior to the date of the event if more than 1,000 people are expected to attend your event or ninety (90) days prior to the date of the event if less than 1,000 people are expected to attend.
  • All applicants are required to pay a $1,000 deposit within 30 days of receiving their Provisional Letter of Approval.

To schedule a pre-application meeting, reach out to us via email at [email protected] or contact our dedicated Festivals and Events Coordinator, Dylan Duque, at 817-748-8919. Let's collaborate to make your event an unforgettable experience in Southlake!

Special Event Permit

All Special Events in the City of Southlake are required to be conducted and held pursuant to a Special Event Permit Policy adopted by the City of Southlake. Event organizers are required to obtain approval from the City and work with City staff to ensure a safe and enjoyable event. Applications that are submitted for Special Events are reviewed on a case-by-case basis and may be denied based on any of the provisions outlined in the Special Event Permit Policy.

Special Event Permit Policy