How to Do Business with the City of Southlake

The City of Southlake Finance Department is responsible for securing the best quality products and services through the most cost-effective means in accordance with all City policies and State and Federal Laws. In an effort to assist our current or prospective vendors in becoming familiar with the City's purchasing requirements and policies, please refer to our Purchasing Guide for vendors pamphlet.

To register as a vendor with the City complete the Vendor Self Service process (VSS).  


The purchasing staff extends bid opportunities, the goal of which is to obtain the "best value" for the City. This may not always mean the lowest price. We consider such things as reputation, product quality, customer service, totality of proposal, compliance with local, state and federal laws, cost, delivery and other criteria as required.

Bid Notification and Documents

Vendors may check our City website for current solicitations.


Bid notifications are included in the Star Telegram as required by Local Government Code (LGC) 252 and are available on our website or through Bonfire

Solicitation Types: City of Southlake follows State of Texas LGC 252 and the City's Purchasing Policy below:

Purchases up to $2,500 No quotes required
Purchases $2,500 to $10,000 Require three (3) informal written quotes
Purchases $10,000 to $49,999 Require an informal sealed bid, quote or proposal
Purchases $50,000 and above Require a formal sealed bid or proposal per LGC 252

Business Hours are 8:00 AM to 5:00 PM Monday through Friday. We encourage you to make an appointment to ensure staff is available to answer your questions.