City Secretary's Office

What We Do 

As the city’s official record keeper, municipal election coordinator, and liaison to the Mayor and City Council, the City Secretary’s Office is visited by many citizens, members of the business community, and general public.  Designated as the Officer of Public Information, the City Secretary’s Office is responsible for responding to requests for city documents under the Public Information Act. In addition, the City Secretary’s Office manages a variety of administrative and legislative tasks:

·         Prepares City Council agendas and takes official minutes during meetings

·         Accepts applications for city boards, commissions, and committees

·         Serves as liaison between the public and the Mayor and City Council members

·         Maintains all city records and documentation, including digitizing city records to be accessible by the public on the city’s website

·         Preserves the city’s legislative history

·         Conducts municipal elections

The position of City Secretary is a statutory position required by State Law and the City Charter. The City Secretary is an officer of the city, appointed by the City Council.

Mission Statement
The City Secretary’s Office is committed to support the legislative process, encourage and facilitate civic involvement, promote confidence through governmental transparency, and provide enthusiastic service to the public.

Vision Statement
The City Secretary’s Office desires to be a highly-valued office by providing excellent customer service and promoting transparency and accessibility thereby inspiring public confidence and exceeding expectations.

How Can We Help You?
In an effort to better serve the community and general public, below are questions we hear most frequently, along with links to more information and appropriate contacts (if applicable):

How can I become actively involved in government business?

Serving on a board or commission offers residents a means of becoming engaged in the community through serving in an advisory capacity to the City Council. Learn more about the various Boards, Commissions & Committees.

How do I contact the Mayor and the City Council?

Review the Placeholders and Contact Your City Council.

How do I find out about upcoming elections?

The City Secretary's Office is responsible for conducting municipal elections. Learn more about Elections.

How can I request city records?

Public Information Requests for city records are to be filed with the City Secretary's Office. There are several different ways to request information.